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Claim Process

Claim Process
1 For claiming incentive under the Scheme, Applicants will be required to submit claims for disbursement of incentive to the PMA. Applicants must ensure that the claims are complete in all respects and are accompanied by all the documents required as per format specified in the Scheme.
2 Applicant shall submit claim for disbursement of incentive after the end of financial year to which the claim pertains, but not later than 9 months from the end of the said financial year.
3 The PMA will examine the disbursement claims as submitted by an Applicant. The PMA shall verify eligibility and assess incentive payable to an Applicant based on the method laid down in these Guidelines and the approval letter issued to the Applicant.
4 The PMA will have the right to verify any document(s) in relation to the claim for incentives including but not limited to statutory auditor certificates and returns furnished to various Ministries / Departments / Agencies. The PMA shall also have the right to examine the end realization and settlement / payments corresponding to sales and investment respectively by way of auditor’s certificate, bank statements etc. to the extent deemed necessary.
5 In case of any doubt with respect to determining eligibility and incentive amount due, or any other matter in discharge of its duties and responsibilities, the PMA may refer to Competent Authority for clarification. The decision of Competent Authority will be final in this regard.
6 The PMA shall process claims for disbursement of incentive and make appropriate recommendations to the Competent Authority.
7 The Competent Authority will consider claims for disbursement, as examined, and recommended by the PMA, for disbursement of incentive.
8 DoT shall disburse funds after completion of all pre-disbursal formalities by the Applicant and approval from Competent Authority. Pending submission of the reconciliation certificates, disbursement would be restricted to 85% of the eligible claim amount approved for the year.
9 The disbursement of incentives will be in the form of Direct Bank Transfer through PFMS.
10 Applicants shall be required to submit reconciliation Statement of Incremental Investment and Net Incremental Sales of Eligible Manufactured Goods as on 31st March of every financial year during the Scheme period, for adjustments made due to credit notes issued for any purpose including return of sold Goods up to 31st December of the next financial year. The said reconciliation Statement, as per specified format, will have to be submitted within 15 days of 31st December as aforesaid.
11 PMA shall verify the reconciliation documents/certificates and recommend disbursement of the balance eligible claim to DoT.
12 Based on the Competent Authority approval, DoT would make the disbursement of the balance eligible claim for the year to the Applicants. 
13 In case of excess claims disbursed, the Applicant shall reimburse DoT for any incentive amount refundable along with interest calculated at 3 years SBI MCLR prevailing on the date of disbursement, compounded annually (for the period between excess payment and date of refund by the Applicant).
14 If the PMA or Competent Authority is satisfied that eligibility under the Scheme and / or disbursement of incentives have been obtained by misrepresentation as to an essential fact or furnishing of false information, Competent Authority may ask the Applicant to refund the incentives along with interest calculated at 3 years SBI MCLR prevailing on the date of disbursement, compounded annually (for the period between payment and date of refund by the Applicant), after giving an opportunity to the Applicant of being heard, subject to conditions stipulated in Scheme Guidelines.
15 DoT shall make budgetary provisions for disbursal of incentives under the Scheme. The PMA will submit budgetary requirements to DoT as a consolidated amount on an annual basis.
16 The PMA shall furnish information to DoT with details of disbursement claims received for incentives, amount recommended / disbursed, reasons for rejection / delay in recommendation of the incentives on a quarterly basis.